Non Profit Management Software

Non-profit organizations and international non-governmental organizations (NGOs) serve many stakeholders, including donors / funders, government agencies, partners, and of course the beneficiaries of the programs.

Many of our customers have told us that, prior to implementing UNIT4's non profit management software (Agresso), fulfilling their obligations to this wide audience was a significant challenge; the dynamic environment they operated in on a daily basis caused difficulties due to the absence of immediate access to reliable financial and operational information.

As a result, they often found themselves compromising their accountability and wasting resources due to their struggles to comply (or worse, failing to comply).  Operating globally, the different currencies and languages of the countries where they worked, as well as local reporting requirements made the challenge only bigger.

 

Non-profit organizations and NGOs are particularly exposed to both internal and external drivers of change. External pressures such as

  • changing funding levels,
  • new funding structures,
  • changing regulatory requirements,
  • new tax reporting requirements

can all challenge these organizations to respond swiftly. Internal change drivers such as reorganizations and re-structuring, evolving business processes, or financial management-driven changes, and new programs can also place a burden on these organizations to respond to change. Within this dynamic environment, non-profit organizations and NGOs are finding themselves under ever increasing scrutiny

UNIT4's non profit management software, Agresso Business World, is a fully-integrated Enterprise Resource Planning (ERP) system that is specifically designed for dynamic organizations that experience frequent, ongoing change. As such it provides non-profit organizations with the guarantee that financial information is always reliable and processes remain running smoothly no matter how turbulent the change scenario you are undergoing. This is what we call the experience of "post-implementation agility".

The secret to our non profit management software is Agresso's underlying VITA architecture that empowers not-for-profit organizations and NGOs to independently and rapidly respond to evolving requirements and growing scrutiny with minimal cost and disruption (and no reliance on expensive external consultants).

Accountability

  • Improve decision making with real-time financial information delivered in the format, ”business language” and detail relevant to your people
  • Respond easily to changing compliance and regulatory requirements no matter how complex.
  • Provide the detailed accountability of grant expenditures associated with restricted grants.
  • Report to all your donors / funders and easily satisfy their diverse reporting requirements; easily accommodate new or changing donor requirements (e.g. new categories or formats).
  • Streamline information sharing across your entire organization and affiliates to increase your service levels.
  • Ensure data integrity through robust security, the ability to control data access by user or group and full audit tracking.

Transparency

    • Accurately view your ‘financial health’ at any time, from anywhere over the web, and be confident you are looking at a single version of the truth.

    • Identify and monitor KPI’s in easy-to use dashboards geared for different roles and users: CEO, COO, CFO, Accountants, Department / Program Managers, Project Accounting and Field Office Staff. Dashboards are accessible over the web, or even on your mobile device.

  • Enjoy fast, easy and accurate enterprise reporting; a wide range of prepared reports, as well as exceptionally powerful ad hoc reporting ensure you can quickly prepare reports no matter how frequently your processes change.
  • Monitor virtually any event or combination of events and create user alerts so you can rapidly respond to issues or escalate if necessary.
  • Keep a full audit trail of “who did what” showing responsibility and approvals for various stages of any process.
  • Automate budget checking to monitor the availability of funds (especially those with restrictions) and ensure money is available and the program or activity is permitted, prior to placing orders.

Efficiency

  • Streamline your administrative processes and eliminate steps and manual tasks in your organization through a single, visual workflow engine
  • Experience the power of the Agresso VITA architecture with regards to continued efficiency in changing scenarios such as compliancy change, reoganizations, organizational growth and so on. We call this experience “post-implementation agility”.
  • Improve strategic decision making by providing reliable, accurate and relevant information to employees in real time, in their own local language and currency.
  • Minimize or eliminate 3rd party tools and simplify your IT environment and maintenance agreements with a single, integrated .NET solution that fully supports all MS Office applications.
  • Smoothly integrate with other software systems via standards-based interfaces (e.g. XML).

  • Provide a familiar, MS-style interface that frees staff from time-consuming, repetitive manual tasks to focus on higher value-added activities, cost containment and better program delivery.

  • Offer web-based employee self-service for tasks such as entering time and expenses, requisitions for goods and services while checking budget availability.

  • Create paperless approval processes and store scans of associated documents in a single archive.
  • Monitor the efficiency of processes, highlight bottlenecks and make adjustments for maximum efficiency.